Free invoice management software for UK tradesmen — track unpaid invoices, from quote to paid
Free invoice management software for UK sole traders and small trade teams. Fixallo helps you create invoices straight from job information — customer, scope, quoted items, labour, materials and other costs — then keeps each invoice linked to the customer and the job it came from. Record full or part payments, see unpaid invoices at a glance and review job costs and profit as invoices go out. Move from quote to job to invoice in one free app on phone, tablet or laptop. 100% free — no subscription, no per-user fee.
Why it matters
- Invoices get typed at 10pm because the day was on the tools — cashflow slips.
- Items and costs are re-keyed from the quote or the job, so numbers drift.
- Unpaid invoices sit on a Post-it note and one always gets forgotten.
- Part payments and deposits are hard to record without a proper accounts package.
- Real profit per job only turns up months later, from the accountant.
- Paid invoicing tools add a per-user monthly fee for something a sole trader uses a few times a week.
How Fixallo helps
- Invoices sits inside the same app as your jobs, quotes and invoices — no extra tool.
- Works on your phone first. Big buttons, fast input, designed for one hand.
- Data only gets typed once and shows up everywhere it's needed.
Manage jobs by voice while you're on-site
Create jobs, add notes, record customer requests, track costs, set reminders and search your job history using your voice. Ideal for tradespeople on-site, in the van or away from a laptop.
- Add voice notes to jobs
- Turn speech into searchable job notes
- Create reminders by voice
- Search jobs and customers hands-free
- Add labour and material costs with voice confirmation
Example workflow
- 1Start from the job
Open the job for the customer — labour, materials and any other costs already logged against it are ready to invoice.
- 2Create the invoice
Turn job information into a clean PDF invoice with the customer, quoted items and any agreed extras — no re-typing.
- 3Send it to the customer
Share the invoice by email or as a link. The invoice stays linked to the customer and the job in Fixallo.
- 4Record payments
Log a full or part payment when the customer pays — the balance updates automatically so you know exactly what's still owed.
- 5See unpaid invoices
The invoices view shows outstanding invoices at a glance so nothing slips through when the week gets busy.
- 6Review job profit
Compare the invoice total against labour, materials and other costs on the same job — see real profit per job as invoices are paid.
Key benefits
- One free app for creating, tracking and recording invoice payments — no separate invoicing tool needed.
- Every invoice stays linked to the customer and the job — no double entry from quote to job to invoice.
- Unpaid invoices in one place, so you can decide who to follow up with — no automatic customer chasing behind your back.
- Full and part payments are supported, so deposits and staged payments are easy to record.
- Job costs and profit sit next to the invoice — you can see whether the job actually made money.
- Built for UK sole traders and small trade teams — 100% free, no subscription, no per-user fee.
- Works on phone, tablet and laptop, so invoicing can happen from the van, not just the desk.
Your next step
Sign up in under a minute. Fixallo is free — no card, no subscription, no per-user fees.
Frequently asked questions
Is Fixallo's invoice management really free?
Yes. Fixallo is 100% free — no subscription, no per-user fee and no paid tier to unlock invoice management, unpaid invoice tracking or payment recording. It is suitable for UK sole traders and small trade teams.
Can I create an invoice from a job or an accepted quote?
Yes. You can open the job for a customer and create the invoice from the job information — the customer, quoted items and any agreed extras carry across so you don't have to re-key numbers. If you started from a quote, you can turn the accepted quote into a job first, then invoice from the job.
How do I track unpaid invoices?
Fixallo lists your invoices with their status — including unpaid and outstanding invoices — in one place, so you can see at a glance what's still owed. When a customer pays, you record the payment and the balance updates. Fixallo does not automatically chase customers on your behalf.
Can I record part payments or deposits?
Yes. Fixallo supports recording full or part payments against an invoice, so deposits and staged payments update the outstanding balance without needing a separate accounts package.
Does Fixallo collect payments, reconcile bank feeds or connect to my accounts software?
No. Fixallo does not take card payments on your behalf, does not connect to your bank feed and does not integrate with accounts software today. It is a free tool for creating invoices, recording payments and tracking unpaid invoices alongside the job.
Is it suitable for a UK sole trader?
Yes. Fixallo is built for UK sole traders and small trade teams — plumbers, electricians, builders, plasterers, joiners, tilers and more. Invoicing sits in the same free app as jobs, quotes, cost tracking and profit per job.
Related trades
Get your jobs, costs and notes in one free app
Sign up in under a minute. Fixallo is free — no card, no subscription, no per-user fees.