Features

Free job costing software for UK tradesmen — track labour, materials and job expenses

Free job costing software for UK sole traders and small trade teams. Fixallo lets you record labour hours, materials, tools and other job expenses against the right job as the work happens — from the van, the site or the office. Keep an estimated value on the job and log actual costs alongside it, so you can see how the real spend is tracking before the invoice goes out. Every cost stays linked to the customer and the job, next to quotes, invoices and job profit tracking. 100% free — no subscription, no per-user fee. Works on phone, tablet and laptop.

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Fixallo · Job costs · Smithdemo

Quoted

£6,400

Labour · 42h logged

£1,680

Materials · 12 receipts

£2,910

Profit so far

£1,810 · 28%

The problem

Why it matters

Merchant receipts, sub-trade invoices and labour hours end up in different piles and never join back to the job.
Costs only get tallied at the end of the job, when it's too late to fix the price.
A spreadsheet-based job costing system means re-typing numbers from the quote and the receipts.
Tools and hire equipment used on a job get forgotten and quietly eat the margin.
Paid trade job costing software adds a monthly fee for something a sole trader uses a few times a day.

Fixallo

How Fixallo helps

Cost tracking sits inside the same app as your jobs, quotes and invoices — no extra tool.
Works on your phone first. Big buttons, fast input, designed for one hand.
Data only gets typed once and shows up everywhere it's needed.

New — voice features

Manage jobs by voice while you're on-site

Create jobs, add notes, record customer requests, track costs, set reminders and search your job history using your voice. Ideal for tradespeople on-site, in the van or away from a laptop.

Try voice job management Start free

Add voice notes to jobs
Turn speech into searchable job notes
Create reminders by voice
Search jobs and customers hands-free
Add labour and material costs with voice confirmation

Example workflow

1
Open the job
Every cost is captured against a specific job for a specific customer, so nothing is orphaned.
2
Log labour
Add labour entries with hours and an hourly rate — mark them billable or non-billable so day-work and warranty visits stay separate.
3
Add materials, tools and other expenses
Record materials, tools, equipment hire, fuel and travel, sub-contractor costs and waste removal — each with a supplier, description, amount and category.
4
Attach the receipt
Add a receipt link or reference to a cost entry, so the paperwork sits next to the job — not in a shoebox.
5
Compare estimated vs actual
Keep the estimated value on the job and watch labour and material costs add up against it as the work runs.
6
Carry costs into the invoice
Costs logged against the job are ready when you invoice — and feed straight into job profit tracking.

Key benefits

One free app for capturing every job cost — labour, materials, tools, hire, fuel, sub-trade and waste — on the phone that's already in your pocket.
Every cost stays linked to the customer and job, so nothing gets lost between the van and the office.
Estimated and actual costs sit next to each other, so you can act while there's still time.
Costs feed job profit tracking automatically — you don't re-key numbers into a separate calculator or spreadsheet.
Billable and non-billable costs are marked clearly, so warranty visits don't distort the numbers.
Built for UK sole traders and small trade teams — 100% free, no subscription, no per-user fee.
Works on phone, tablet and laptop, so cost entry can happen from the van, not just the desk.

Your next step

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Frequently asked questions

Is Fixallo's job costing software really free?

Yes. Fixallo is 100% free — no subscription, no per-user fee and no paid tier to unlock cost tracking, labour entries or receipt attachments. It is suitable for UK sole traders and small trade teams.

What kinds of job costs can I record?

You can record labour hours (with a rate), materials, tools, equipment hire, fuel and travel, sub-contractor costs, waste removal and other expenses — each with a supplier, description, date, amount and category, marked billable or non-billable.

Can I compare estimated and actual costs on a job?

Yes. Each job has an estimated value you set when quoting or opening the job. As you log labour and other costs against the job, Fixallo shows the actual spend alongside the estimate, so you can spot overruns while the work is still in progress.

Does Fixallo connect to my bank feed or accounting software?

No. Fixallo does not connect to bank feeds, does not import supplier invoices automatically and does not integrate with accounting software today. It is a free tool for recording job costs against the job — you can keep receipt links or references on each cost entry.

Does Fixallo handle purchase orders, tax calculations or forecast profit?

No. Fixallo does not manage purchase orders, does not calculate tax returns and does not forecast profit. It records the costs you enter against a job and shows real profit and margin from those actual numbers.

How is cost tracking different from the job profit calculator?

The job profit calculator is a quick, no-signup tool for a one-off estimate. Cost tracking inside Fixallo is where you capture real job costs against real jobs over time, and feed them into job profit tracking. Both are 100% free.