Use cases

Run every job from quote to job to invoice — free

Fixallo runs the full quote to invoice workflow for UK tradespeople and small trade teams — sole traders, sub-contractors and small crews. Take a customer enquiry, send a clean quote, open a job when it's accepted, track labour, materials and other costs, raise the invoice, keep an eye on unpaid invoices and see profit per job — all in one free app on phone, tablet or laptop. 100% free — no subscription, no per-user fee and no paid tier to unlock the day-to-day tools. Suitable for sole traders and small teams who want a single place to run work from first call to final payment.

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Fixallo · New quotedemo

Bathroom refit — Jones

Ref Q-104

Labour · 18h

£720

Materials

£1,180

Tiling sub-trade

£500

Total (inc. VAT)

£2,880

Send

The problem

Why it matters

Enquiries sit in WhatsApp, email and voicemail, so quotes go out late.
Accepted quotes get re-typed into a job sheet — items and prices drift.
Labour, materials and sub-trade invoices land in different places and never meet the job.
Invoices go out days after the job finishes, so unpaid invoices pile up.
Profit per job is a year-end guess, not a live number you can act on.
Paid quote-to-job software adds a subscription and a per-user fee for tools sole traders use daily.

Fixallo

How Fixallo helps

Quote-to-invoice workflow happens against the actual job — not a separate document that gets lost.
Everything stays linked: customer, quote, time, costs, invoice and reminders.
Numbers only get typed once. Reports come out clean for VAT and accounts.

New — voice features

Manage jobs by voice while you're on-site

Create jobs, add notes, record customer requests, track costs, set reminders and search your job history using your voice. Ideal for tradespeople on-site, in the van or away from a laptop.

Try voice job management Start free

Add voice notes to jobs
Turn speech into searchable job notes
Create reminders by voice
Search jobs and customers hands-free
Add labour and material costs with voice confirmation

Example workflow

1
Capture the customer enquiry
Log the customer, address and scope from a call, text or site visit — type or use voice capture from the van.
2
Create the quote
Pick labour and materials from your saved list, add hours and send a clean PDF quote the same day.
3
Turn the accepted quote into a job
When the customer says yes, open the job from the quote — the customer, scope and items stay attached, no re-typing.
4
Track labour, materials and other costs
Log hours per worker, snap merchant receipts, add sub-trade invoices and any other job costs against the right job as work happens.
5
Create the invoice
Raise the invoice from the job in a tap; the quoted items and any agreed extras carry over so nothing gets missed.
6
Monitor unpaid invoices
See which invoices are still outstanding at a glance and send polite reminders when they go past due.
7
Review profit on each job
Quoted price vs actual labour, materials and other costs — see real profit per job so the next quote is sharper than the last.

Key benefits

One free app for the whole quote to invoice workflow — customer enquiry, quote, job, costs, invoice, unpaid tracking and profit.
Built for UK tradespeople — sole traders, sub-contractors and small trade teams.
Works on phone, tablet and laptop, so office and site share the same view.
No subscription, no per-user fee and no paid tier to unlock day-to-day tools — Fixallo is 100% free.
Unpaid invoices sit in one place, so nothing slips through when the week gets busy.
Profit per job updates as labour and materials land — not months later.

Your next step

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Frequently asked questions

How does the quote to invoice workflow work in Fixallo?

You capture the customer enquiry, create a quote, and when the customer accepts you open a job from that quote so the items and scope carry across. You then log labour, materials and other costs against the job, raise the invoice when work is finished, and Fixallo shows profit per job as costs land.

Can I turn an accepted quote into a job and an invoice?

Yes. You can open a job from an accepted quote and raise an invoice from the job — the quoted items carry over so you don't re-type them. Conversion is a manual action you confirm, not an automatic behind-the-scenes process.

Can Fixallo help me manage unpaid invoices?

Yes. Fixallo lists your unpaid invoices in one place so you can see what's outstanding and send follow-up reminders. Fixallo does not automatically chase customers on your behalf — you decide when to send a reminder.

Is Fixallo really free for the full quote to invoice workflow?

Yes. Fixallo is 100% free — no subscription, no per-user fee and no paid tier to unlock the day-to-day tools. Quotes, jobs, cost tracking, invoices, unpaid invoice tracking and profit per job are all included.

Is it suitable for sole traders and small teams?

Yes. Fixallo is built for UK sole traders, sub-contractors and small trade teams. You can run it on your own or invite a small crew to share jobs, costs and updates.

Can I use it as a job price calculator before I quote?

Yes. Fixallo has a free job profit calculator you can use as a quick price check — labour, materials and other costs against a proposed price — before you send a quote. The same numbers can then live on real jobs inside Fixallo.