Use cases

Free job management software for subcontractors and sole traders

Free job management software for UK subcontractors and sole traders. Fixallo is a simple, mobile-first app for one-person businesses and small teams working on other people's sites — plumbers, electricians, plasterers, joiners, tilers, groundworkers and general trade subbies. Keep customers and main-contractor references, jobs, quotes and invoices, labour and material costs, notes, reminders, daywork records, unpaid invoices and profit per job in one place — on phone, tablet or laptop. 100% free — no subscription, no per-user fee, no card. Built for practical simplicity, not enterprise project management.

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Fixallo · Todaydemo

Jobs

3 booked · 1 snag

Materials to grab

15mm pipe · 2× isolator

Quote to send

Jones bathroom · £2,880

Invoice to chase

Patel · £850

3d late

The problem

Why it matters

Job details from the main contractor live in texts, emails and site conversations, so nothing sits in one place.
Sole traders and subbies quote from the van and forget which price they sent to which contractor.
Extra work agreed on site (dayworks and variations) isn't written down, so it never makes it onto the invoice.
Labour hours, van diesel and merchant receipts don't get logged, so profit per job is a guess.
Unpaid invoices from main contractors sit for weeks with no clear list of what's outstanding.
Paid subcontractor software adds a monthly fee and a per-user cost that a one-person business shouldn't have to carry.

Fixallo

How Fixallo helps

Free job management for subcontractors and sole traders happens against the actual job — not a separate document that gets lost.
Everything stays linked: customer, quote, time, costs, invoice and reminders.
Numbers only get typed once. Reports come out clean for VAT and accounts.

New — voice features

Manage jobs by voice while you're on-site

Create jobs, add notes, record customer requests, track costs, set reminders and search your job history using your voice. Ideal for tradespeople on-site, in the van or away from a laptop.

Try voice job management Start free

Add voice notes to jobs
Turn speech into searchable job notes
Create reminders by voice
Search jobs and customers hands-free
Add labour and material costs with voice confirmation

Example workflow

1
Add the customer or main contractor
Save the main contractor or end client with contact details and any site reference. Every job you do for them links back to the same record.
2
Open a job with a site reference
Give the job a clear title, address and any main-contractor job number or PO reference so it's easy to find later.
3
Send a quote if needed
Build a quick quote for labour, materials and other costs, and send a clean PDF the contractor or customer can accept.
4
Log labour, materials and other costs
Track your own hours, materials from the merchant, and any other costs against the job as work happens — from the van, by phone or by voice.
5
Record dayworks and variations
When extra work is agreed on site, add a dayworks note or extra line to the job so it doesn't get forgotten at invoice time.
6
Set reminders and notes
Add follow-up reminders (call the contractor, chase materials, return for snag) and site notes with voice capture so nothing slips.
7
Invoice and track what's unpaid
Raise the invoice from the job in a tap. See unpaid invoices in one list and send a manual follow-up when payment is late.
8
Review profit per job
Fixallo compares quoted price with your actual labour, materials and other costs — so you know which contractors and job types are worth taking again.

Key benefits

100% free — no subscription, no per-user fee and no paid tier to unlock day-to-day tools.
Built for UK subcontractors and sole traders — one-person businesses and small teams working on other people's sites.
Everything in one app: customers, main-contractor references, jobs, quotes, invoices, costs, notes, reminders and profit.
Track dayworks and site variations so extra work still makes it onto the invoice.
Live cost tracking (labour, materials, other) means profit per job is a real number, not a year-end guess.
See unpaid invoices in one list and follow up when you're ready.
Works on phone, tablet and laptop — quote and log costs from the van, invoice from the sofa.
Practical simplicity — not enterprise project management, retention schedules or formal subcontract paperwork.

Your next step

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Frequently asked questions

Is Fixallo really free for subcontractors and sole traders?

Yes. Fixallo is 100% free — no subscription, no per-user fee, no card and no paid tier to unlock the day-to-day tools. It is suitable for one-person businesses and small teams working as subcontractors or sole traders.

Can I track jobs against different main contractors?

Yes. Save each main contractor or end client as a customer, then link every job to the right one. You can add a site or job reference so it's easy to find later.

Can I record dayworks or extra work agreed on site?

Yes. Add a note or extra line to the job when extra work is agreed on site. It stays attached to the job so it carries through to the invoice.

Does Fixallo handle retentions, purchase orders or formal subcontract paperwork?

No. Fixallo is focused on practical simplicity for one-person businesses and small teams. It does not manage retention schedules, formal purchase-order workflows or subcontract contract paperwork. You can add PO numbers or site references as text on a job, but there is no separate retention or PO module.

Can I see which invoices from main contractors are unpaid?

Yes. Fixallo shows a list of unpaid invoices so you can see what's outstanding at a glance. Follow-ups are manual — you decide when to send a reminder.

Does it work from my phone on site?

Yes. Fixallo works on phone, tablet and laptop — the same job, customer, costs and notes are available wherever you are. Voice capture lets you log notes and reminders without stopping work.

Is Fixallo suitable for a one-person business?

Yes. Fixallo is built for sole traders and small trade teams. You can run it on your own, or invite a small crew if you sometimes work with a mate or subbie.