A free alternative to Excel for job tracking
Spreadsheets work — until a job's history is spread across tabs, files and chat threads. Fixallo is a free UK trade job app that keeps jobs, customers, costs, notes, reminders, quotes, invoices and voice notes in one place. Keep your existing spreadsheet — move active jobs across when you're ready.
Common limits of spreadsheet job tracking
These are practical limits, not a claim that Excel is bad software.
- Jobs spread across multiple files or tabs
- Difficult to use on a phone on site
- Customer details separated from job activity
- Costs, notes and reminders maintained in different places
- Quotes and invoices not linked to the job record
- Manual profit calculations to maintain
- Small-team collaboration hits file locking and version issues
- No voice-note or voice-command capture
Everything against the right job — free
A free app built for UK tradespeople and small trade teams.
- Jobs and customers in one place
- Costs, time, materials and profit per job
- Notes and reminders attached to the job
- Quotes and invoices linked to the job record
- Planner and dashboard
- Voice notes and voice commands
- Phone, tablet and laptop access
- Team invites (no per-user charge)
Spreadsheet job tracking vs Fixallo
A balanced, feature-level comparison. Spreadsheets aren't wrong — they're just not purpose-built for running trade jobs on site.
| Aspect | Excel / spreadsheet | Fixallo |
|---|---|---|
| One place for a job's history | Often split across files, tabs or chat threads | One job record with customer, costs, notes and files |
| Mobile use on site | Fiddly on a phone; easy to break formulas | Designed for phone, tablet and laptop |
| Customer details vs job activity | Usually maintained separately | Customer and job activity linked together |
| Costs, notes and reminders | Kept in different sheets or apps | Kept against the job they belong to |
| Quotes and invoices | Not linked to the job record | Linked to the job so history is one thread |
| Profit per job | Manual formulas to maintain | Updates as you log labour, materials and costs |
| Small-team collaboration | File locking, version conflicts | Shared workspace, no per-user fee |
| Voice notes and voice commands | Not available | Included — attached to the correct job |
Excel remains a strong general tool. This comparison is only about tracking trade jobs day to day.
Keep your spreadsheet — move active jobs into Fixallo
- 1. Sign up free
Email address, no card. Under 2 minutes.
- 2. Add active jobs
Move only the jobs you're currently running — leave old records in the spreadsheet.
- 3. Log costs and notes
Add labour, materials and voice notes against the right job.
- 4. Quote and invoice
Send quotes and invoices linked to the job, and see profit per job.
Excel job tracking — FAQ
Is Excel bad for job tracking?
No. Spreadsheets are powerful and many trade businesses run on them for years. The point of this page is not that Excel is bad — it's that a purpose-built job app can be easier on site, easier to keep tidy, and easier to share with a small team. If your spreadsheet works, keep using it.
Can I keep using my spreadsheet while I try Fixallo?
Yes. Most people move active jobs into Fixallo first and leave older records in the spreadsheet. There is no import step you have to complete before you start.
How much does Fixallo cost?
Fixallo is £0. There is no subscription, no per-user fee, and no paid feature tier.
Does Fixallo work on a phone on site?
Yes. Fixallo is designed to be used on the phone on site as well as on a tablet or laptop. You can add customers, log costs, take notes and record voice notes against a job without switching tabs on a spreadsheet.
Can I see profit per job without a formula?
Yes. As you log labour, materials and other costs against a Fixallo job, profit and margin update — no separate spreadsheet formula to maintain.
Can my team use Fixallo without paying extra?
Yes. Team members can be invited without per-seat charges.
Do voice notes attach to the right job?
Yes. Voice notes and voice commands are captured against a specific job, so the context is not lost the way it can be in a shared chat or a general notes file.
How do I start?
Sign up free, add a customer and job, log a couple of costs, and see how it feels compared to your spreadsheet. You can decide from there.
Related pages
Free alternative to Excel for job tracking
Fixallo is £0 — jobs, customers, costs, notes, reminders, quotes, invoices and voice notes in one app. Keep your spreadsheet; move active jobs across when you're ready.